Consultation Framework
Purpose
Specify minimum requirements for participatory governance, especially for Tier 2–3 systems where harms can be widespread or irreversible.
Ethical Mapping
A6 Participation & ConsultationA3 Justice, Due Process, and Remedy
Requirements (Normative)
CF-1. For Tier 2–3 deployments, operators MUST conduct structured consultation with:
- domain experts (technical + social impact)
- affected parties or their legitimate representatives
- regulators or relevant public-interest bodies (where applicable)
CF-2. Consultation MUST occur early enough to materially shape system design, not only after deployment decisions are finalized.
CF-3. Consultation records MUST include:
- who was consulted (roles, not necessarily identities)
- what risks/benefits were presented
- questions raised and responses
- decisions made and reasoning
- unresolved concerns and mitigation plan
CF-4. When consultation inputs are not adopted, the decision owner MUST document the rationale and compensating controls.
CF-5. Consultation materials SHOULD be published, redacting only what is necessary for privacy, safety, or legal constraints.
Compliance Evidence
- consultation plan and timeline
- agendas, minutes, and synthesized feedback report
- decision memo linking feedback to design/control changes
- publication/redaction log
Traceability Table (Requirement → Axiom → Evidence)
| Requirement / Control | Axiom(s) | Evidence Artifacts |
|---|---|---|
| CF-1 | A6 | consultation plan, stakeholder/role list |
| CF-2 | A6 | timeline showing pre-design engagement |
| CF-3 | A6, A3 | consultation records, minutes, synthesized feedback |
| CF-4 | A3 | decision memo, compensating controls |
| CF-5 | A6 | publication/redaction log |
Change Log
- v0.2: Added Traceability Table and Change Log to conform to
ETHICAL_TRACEABILITY.mdandVERSIONING.md.